Data entry clerk cover letter example
A strong data entry clerk cover letter shows accuracy first, with a typing speed or daily volume and one example of catching a problem. It should also mention careful handling of personal data and your willingness to take a typing or accuracy test.
Rosa Delgado
rosa@example.com
07700 900162
Manchester
3 March 2026
Ashby Records Management
Dear Hiring Manager,
I am writing to apply for the Data Entry Clerk role at Ashby Records Management. I currently key customer records into a company database for a records management firm, entering around four hundred a day at about 55 words per minute.
Accuracy is what I am proudest of. I check each entry against the original document before saving, and I correct mistakes straight away rather than leaving them for someone else. I also scan, index and file paper records so they can be found quickly, and I update Excel sheets using filters and simple formulas. When a batch of old paper files arrived with handwriting that was hard to read, I flagged the unclear entries for a supervisor to check rather than guess, so the database stayed reliable.
I handle personal information in line with GDPR and keep it private. I am calm with repetitive work, I meet deadlines and I can work full-time office hours from a short notice period.
Ashby's work looking after records for local businesses appeals to me, because careful data matters to the people who depend on it. I would be glad to take a typing or accuracy test as part of the process. Thank you for considering my application.
Kind regards,
Rosa Delgado
Tips for a data entry clerk cover letter
- Give your typing speed and the number of records you handle, but keep the numbers honest
- Use one example that shows you catch mistakes, rather than only saying you are accurate
- Mention GDPR awareness and careful handling of personal data
- Offer to take a typing or accuracy test, which shows confidence in your work
- Keep the letter short and neat, because the reader is checking how careful you are
Pair it with a CV: see our data entry clerk CV example.