What is the difference between a personal assistant and an executive assistant?

The titles overlap. Executive assistants usually support senior leaders, while personal assistants may support one or several managers, so read the advert to see what is wanted.

How can I show I am discreet without giving away private details?

Say what kinds of confidential matter you handle, such as board papers or client files, and how you keep them secure, without naming anything specific.

Do I need a qualification to be a personal assistant?

Not always. Employers usually value experience, software skills and accuracy, though a business administration certificate can help.

Personal assistant CV example

A strong personal assistant CV shows that you can be trusted with someone's time, information and reputation. It should highlight diary management, travel, inbox handling and discretion, with specific examples of how you made a busy person's week run more smoothly.

Sam Nguyen

Personal assistant

Profile

Discreet and well-organised personal assistant supporting a managing director and two senior partners in a busy professional firm. Skilled in diary management, travel planning, inbox triage and meeting preparation, with a careful approach to confidential information. Calm under pressure and good at staying a step ahead.

Experience

Personal Assistant to the Managing Director

a professional services firm

Managed the diary of the managing director and two partners, resolving clashes and protecting time for priority work

Booked UK and European travel, prepared itineraries and handled changes at short notice

Triaged the managing director's inbox, drafting replies for approval and flagging urgent items

Prepared papers for board and client meetings, took minutes and circulated actions within 24 hours

Processed expenses and supplier invoices, keeping accurate records for the finance team

Administrator

a property management company

Handled incoming calls and emails for a team of six

Set up meetings and arranged rooms and refreshments for visitors

Maintained client records and filing in line with data protection rules

Covered reception duties during the office manager's leave

Example · fictional candidate · Editorial design · Use this design

Tips for a personal assistant CV

Say who you support and how many people, for example a managing director and two partners
Give real examples of staying ahead, such as rescuing a travel plan, resolving a diary clash or getting a report ready early
Show discretion by saying you handle confidential papers or client information, without naming any details
Name the software you use, such as Outlook, Teams and Excel, and any travel or expenses systems
Include minute-taking, shorthand or typing speed if they fit the role
Keep the profile short and specific rather than listing every quality you have

Applying with a cover letter? See our personal assistant cover letter example.